FAQs with Plan Managers
We know – it is alot!
The world of plan management and the NDIS can raise countless questions for participants and carers alike. From understanding how plan management works to navigating the complexities of the NDIS, it’s easy to feel overwhelmed.
That’s why we’ve created a comprehensive list of FAQs below—to serve as a valuable resource for parents and participants, answering the most common questions and empowering you with the knowledge to make confident decisions.
Discover Ohana
Learn what makes Ohana Plan Managers unique and why families love working with us.
What makes Ohana Plan Managers different from other plan management providers?
At Ohana, we’re more than just plan managers—we’re family. Founded by two mums with lived experience navigating the NDIS, we truly understand the challenges families face. Our hands-on, personalised approach ensures that every participant feels supported, valued, and cared for.
How do you communicate with families and participants?
Clear and consistent communication is at the heart of what we do. Whether you prefer phone calls, emails, or video chats, we’ll stay connected in the way that works best for you. We’re also happy to schedule regular check-ins to keep you informed and supported.
How does Ohana Plan Managers support families?
We understand the challenges families face because we’ve been there too. We focus on clear communication, personalised support, and creating a stress-free experience so you can spend more time with your loved ones and less time worrying about admin.
What’s your approach to supporting participants?
We’re all about building strong relationships. We take the time to understand your goals, challenges, and unique circumstances so we can tailor our support to meet your needs. At Ohana, you’re never just a number—you’re family.
Do you help with understanding and navigating the NDIS?
Yes! We know the NDIS can be confusing, especially for first-time participants. We’ll help you understand your plan, answer your questions, and provide ongoing support to ensure you’re getting the most out of your funding.
Why should I trust Ohana Plan Managers with my NDIS plan?
With over 40 years of combined experience in education and financial planning, and personal journeys navigating the NDIS, we bring expertise, compassion, and care to everything we do. Our goal is to make your life easier and your NDIS experience stress-free.
How do I join Ohana Plan Managers?
It’s easy! Contact us via phone or email, and we’ll guide you through the process of setting up plan management with Ohana.
Can I switch to Ohana Plan Managers if I already have a plan manager?
Yes, you can switch plan managers at any time. Contact us, and we’ll guide you through the simple process to make the transition easy and stress-free.
Can Ohana Plan Managers help me if my NDIS plan changes?
Of course! If your plan changes, we’ll help you adjust to the new structure and make the most of your updated funding. We’re here to ensure that transitions are smooth and stress-free.
Do you offer support for participants with complex needs?
Absolutely. At Ohana, we understand that every participant’s situation is unique, and we tailor our services to meet a wide range of needs, including those that are more complex. We’ll work closely with you and your support network to ensure you’re receiving the right level of care and guidance.
What services does Ohana Plan Managers offer?
We offer comprehensive plan management services, including:
- Processing and paying invoices.
- Helping you track your budget and spending.
- Supporting you in understanding and navigating your NDIS plan.
- Advocating for your needs and ensuring your plan works for you.
Who can benefit from using Ohana Plan Managers?
Anyone with an NDIS plan! Whether you’re a parent managing your child’s supports, a young adult working toward independence, or an older participant accessing essential services, we’re here to make your journey easier.
Can Ohana Plan Managers work with participants in all areas of Australia?
Yes, we work with participants Australia-wide. No matter where you’re located, you’ll receive the same friendly, expert service.
How quickly do you process invoices?
We pride ourselves on fast and efficient service. Most invoices are processed and paid within 4-5 business days to ensure your providers are happy and your supports continue uninterrupted. Your claim will get claimed within 24 hours, the NDIS takes two days to pay the plan manager, and then it is up to a day for the plan manager’s payment to transfer to the provider.
Why did you choose the name Ohana?
“Ohana” means family, and to us, family means everything. It reflects our commitment to building a supportive and inclusive community where everyone feels like they belong. When you join Ohana Plan Managers, you become part of our family.
How can I contact Ohana Plan Managers if I have questions or concerns?
We’re always here to help. You can reach us by phone at 02 4312 7957, via email at hello@ohanaplanmanagers.com.au
What does being part of the “Ohana family” mean?
It means you’re never alone. We’re here to support you, celebrate your wins, and navigate challenges alongside you. Being part of Ohana is about building trust, connection, and a shared commitment to helping you achieve your goals.
How do you keep my personal information safe?
At Ohana, confidentiality and security are our top priorities. We use secure systems to manage your information and adhere to strict privacy policies to ensure your details are always protected.
Can I contact Ohana outside of business hours?
While our core hours are Monday to Friday, 9 am to 5 pm, we understand that life doesn’t always stick to a schedule. If you have an urgent issue, we’ll do our best to accommodate your needs and provide timely support.
What happens if I have an issue with a provider?
If you encounter a problem with a provider, we’re here to support you. We can act as a liaison to help resolve the issue or guide you through the process of finding a new provider if needed.
How does Ohana ensure my plan funds are used effectively?
We help you track your spending, provide regular updates, and offer expert advice to ensure your funds are being used efficiently to achieve your goals. Our team is dedicated to making sure your plan works for you.
Plan Management Made Simple
All you need to know about managing your NDIS plan with ease.
What is NDIS Plan Management, and how does it work?
Plan management is a service that helps you handle the financial and administrative aspects of your NDIS plan. This includes processing invoices, paying service providers, and keeping track of your budget. At Ohana, we make the process stress-free, so you can focus on achieving your goals.
What’s the difference between agency-managed, self-managed, and plan-managed funding?
Agency-managed means the NDIA controls your funds and you can only use NDIS-registered providers.
Self-managed gives you full control over your funding, but you’re responsible for managing payments, invoices, and budgets.
Plan-managed (what we offer) gives you the best of both worlds: flexibility in choosing providers with none of the admin hassle.
How do I know if plan management is right for me?
f you’d like the flexibility to choose your own providers without the hassle of managing payments and admin, plan management is a great choice. It’s ideal for participants and families who want to focus on achieving their goals while leaving the financial details to experts like us.
What’s the role of a plan manager?
A plan manager is like your personal assistant for your NDIS funds.
We:
- Process and pay invoices.
- Help you track your spending.
- Ensure your funds are used correctly.
- Provide guidance to help you make the most of your plan.
Do I have to pay for plan management services?
No, plan management is funded by the NDIS and doesn’t come out of your allocated budget for services. It’s a no-cost support option for participants.
Can I still choose my own providers if I use plan management?
Absolutely! Plan management gives you the flexibility to use both NDIS-registered and non-registered providers, so you can choose what works best for you and your family.
What if I have questions about my plan?
We’re always here to help. You can reach out to us anytime for guidance, clarification, or just a friendly chat.
Understanding the NDIS
Your guide to what the NDIS is and how to get started.
What is the NDIS, and who is it for?
The National Disability Insurance Scheme (NDIS) is a government initiative designed to support Australians with permanent and significant disabilities, as well as their families and carers. It provides funding for services and supports to help participants achieve their goals and improve their quality of life.
What is an NDIS plan, and what does it include?
An NDIS plan outlines the funding you’ve been allocated and the supports you need to achieve your goals. It typically includes:
- Core supports for daily activities.
- Capacity-building supports to help you develop skills and independence.
- Capital supports for equipment or home modifications.
How do I know if I’m eligible, or my child is eligible, for the NDIS?
To be eligible for the NDIS, you must:
- Have a permanent and significant disability.
- Be under 65 years of age.
- Be an Australian citizen, permanent resident, or hold a Protected Special Category Visa.
Visit the NDIS Access Checklist for more detailed eligibility criteria.
I’m new to the NDIS. How do I start?
If you’re just getting started, the process can feel overwhelming—but we’re here to help. First, you’ll need to apply for the NDIS and create a plan during your planning meeting. Once your plan is approved, you can choose plan management as one of your supports. We can help you set everything up from there.
How do I apply for the NDIS?
Here’s how to get started:
- Call the NDIS on 1800 800 110 and request an access request form.
- Complete the form with information about your disability and how it impacts your daily life.
- Include supporting evidence, such as reports from doctors, specialists, or therapists.
- Submit the form to the NDIS.
Once your application is processed, the NDIS will contact you to discuss the next steps.
What happens after my application is approved?
After your application is approved, you’ll have a planning meeting with an NDIS planner or Local Area Coordinator (LAC). In this meeting, you’ll discuss your goals, needs, and the types of supports you require. This information will be used to create your NDIS plan.
Where can I find resources to help me understand the NDIS?
The following resources can help you navigate the NDIS:
- The official NDIS website.
- Local Area Coordinators (LACs) in your community.
- Advocacy organisations like Disability Advocacy Network Australia.
- Your plan manager (like us at Ohana!) for personalised support and guidance.
What if my application to the NDIS is denied?
If your application is denied, you have the right to request a review of the decision. You can provide additional evidence or seek support from an advocate or professional to strengthen your case.
I’m a parent of a child with a disability. How can the NDIS help my family?
The NDIS provides funding to help your child achieve their goals and participate in everyday life. This can include therapy, equipment, or support workers. Plan management takes the burden of financial admin off your shoulders, giving you more time to focus on your child’s development.
I’m a parent of a child with a disability. How do I apply for the NDIS on their behalf?
As a parent or guardian, you can apply for the NDIS on behalf of your child. The process is the same as for adults:
- Request an access form.
- Provide information about your child’s disability and its impact.
- Include supporting documents from specialists or therapists.
We can also assist you with the process to make it as smooth as possible.
What role does a plan manager play in accessing the NDIS?
While plan managers typically assist after your NDIS plan is approved, we’re always happy to answer your questions, provide resources, and guide you through the application process. At Ohana, we’re here to support you every step of the way.
Where can I find local support to help me access the NDIS?
Local Area Coordinators (LACs) are a great resource for helping you navigate the NDIS and access community services. You can find your nearest LAC through the NDIS website or contact us at Ohana for further guidance.
Discover How We Can Support You
Got your questions answered? Now, see how we can help you manage your NDIS plan with care and efficiency.
Take the First Step
Let us take the hassle out of managing your NDIS plan so you can focus on what matters most—achieving your goals and enjoying life.